More than ever we are in a digital age

Over relying on email, shared servers and collaboration tools can create sometimes undesirable inefficiencies. Let’s show you what we are doing to unbound you from these tools when it comes to data investigation.

A bit more than a year ago, the pandemic hit us and it dramatically changed the way we live, work and play. From a “work” point of view, it demonstrated how dependent we are on technology: not having a laptop, a smartphone or an internet connection is like being a brave soldier without any weapon.

It actually led us beyond the need for equipment and infrastructure, it also transformed the way we work individually and collectively and pressed us to increase our eagerness for being more digital savvy.

Individually, after transforming our housing into an office friendly space, we learned how to work and communicate remotely while being more flexible in the way we organize professional and private tasks.

Collectively, we had to get better at functioning virtually from shaping new strategies, assembling teams, defining work streams, assigning tasks and monitoring progress. To operationalize this effort, our workflows need to be digitized as much as possible and on that front, there is room for improvement.

Many times, we see organisations over-relying on just a few productivity tools like email, shared servers and collaboration tools. Although they are extremely helpful in our day to day activities, limiting the power of digital transformation to them could incur undesired inefficiencies and make you miss the opportunity to increase your overall productivity.

This can be illustrated for example by the number of email chains we keep creating about the same topic, or the many times we unnecessarily attach the same set of data, hence multiplying the number of versions. Not discussing here the security risks which keep increasing by doing so.

Other inefficiencies are happening at different workflow stages where we see a proliferation of data silos:

  • Collection (emails - usb sticks - web transfer - scanned documents),
  • Storage (email, DMS, sharepoint, or just local folders on your computer)
  • Processing and sharing (working versions, back and forth to colleagues, customers ….).

To avoid these pitfalls, a secure digital workspace could help workers access a unique and centralized set of data, manipulate it and share insights with their teams. No more copy of data shared via server or email. Less communication streams to exchange on the project. Tasks, notifications, comments can all happen within the workspace. Easier to manage, easier to search and to retrieve which at the end of the data creates more efficiencies.

Since the beginning, we have been building a digital investigation workspace for distributed teams. Our solution allows users to:

  • Quickly and easily access the data (fully digitized and easily searchable) from anywhere at any time and in full security,
  • Constitute teams, assign and receive tasks,
  • Organize your research in different work streams and keep track of the progress made by the team,
  • Save and export the relevant information with comments and highlights
  • Be notified of any important / newly uploaded documents and their potential impact on the investigation work.

And we don’t stop there. We want this to be highly scalable by allowing you to easily repeat the process for the multiple client cases you handle in parallel. There is no time for interrupting you, your team and your workflow when you decide to investigate a new set of data. Concretely, we offer full autonomy with our new administration tool. With a simple push of a button, on your own and without any intervention from us, you create a platform, upload your data, and start working with your colleagues right away!

More than ever we are in a digital age and EisphorIA is delivering a secure, efficient and easy to use digital workspace for investigation where you can trigger a document review at any time from anywhere as easy as you would kick off a video conference or send an email. And more importantly it will help you find the most critical information.